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Monthly Report

 

 

 

 

January 2006 City Manager update for City Council

Submitted by City Manager Eric Duthie

 

January 1, 2006

 

This report provides information concerning activities of various city departments. It is presented in uniform format with Department Head monthly reports. Please advise of questions or concerns immediately and a resolution will be pursued.

 

Project status / Current issues:

Public Works.

Street Department

·        Continued installation of curb and sidewalk on 4^th North. 30 man hours (including inmate labor);

·        Hung city Christmas decorations, including lights and tree. 48 man hours (including one inmate);

·        Bladed 4^th North, 15^th North, S. Water Street and N. Water Street and 24^th West.

·        Applied magnesium chloride to 4 miles of gravel road for dust control. Area covered included 4^th North, 15^th North, 24^th West (by Patterson Pond) and Salt Lake Road;

·        Two men (32 man hours) repairing street signs;

·        Two men (32 man hours) filling potholes;

·        Two men (8 man hours) putting up “Do Not Litter” signs;

Sewer Department

·        Completed 2 sewer hookups. 8 man hours;

·        Installed new cleanouts on 4^th North.

·        Assisted streets with concrete pours on 4^th North;

·        Several sewer clogs were cleaned out.

·        2 men spent 5 days cleaning main sewer lines.

Water Department

·        Engineering has been done for the 24^th West water loop project and submitted to A.D.E.Q.  It was approved on Dec.8, 2005 and we received it from the engineers on December 29, 2005.

·        Paul Ramsey attended an A.D.E.Q. meeting in Phoenix.  This was to discuss changes in water laws.

·        Installed one hook-up.

·        Assisted new home location by identifying location of a water line on 13^th West from 7^th South to approximately 9^th South, which had not been previously tapped;

·        Replaced 6 meter setters.

·        Repaired a leak on a 4” line at White Mountain Drive and 2^nd West.

·        Installed a valve on a fire hydrant.

·        Regular maintenance at the plant and the wells continue.

 

Building and Maintenance

·        Installed new carpet at Northland Pioneer College.  It took 2 days to remove using two men and one inmate.  It took approximately 3 days to install the new carpet using one man and two inmates.

·        Replaced various street lights.

·        Worked on the roof at the Old Hospital, using one man plus one inmate.

·        Performed minor repairs on heaters at Pioneer and the Old Hospital.

·        Set up the Council Chamber for various activities.

·        Regular maintenance and procedures continue.

 

Parks and Recreation.

• Removed dead trees and weeds from the cemetery plots and surrounding roadways;

• Spent 6 man days cleaning various city property fences of litter and weeds;

• Assisted Area X representatives, for several days with improvement to our Cross Country Course, north of the Cemetery.  Two days involved working with Tom Angle, a Course Designer, to improve this area. Several jumps were removed and a new path was created in preparation for improvements;

• The red corrals require near continuous repair, as livestock use occurs all year;

• Computer shelves installed in the Parks office;

• Large decorative rock installed at the Roadside Park;

• Bark stripped from logs obtained for fencing to the Roadside Park and Patterson Pond;

• Met with Salt River Project representatives for assistance with the Cemetery expansion. This will begin after the annual outage is completed;

• Due to unanticipated problems, the Condor lift became unavailable to complete the lighting renovations at the Little League Park. This has been rescheduled for late February.

• Moved additional display cases from the main fair building;

 

Police.

• Communications equipment project- Final quote from vendor was received in December. Meeting to be scheduled with other department heads to adjust original equipment list due to rising steel and fuel costs;

• Joint police department training project- Final approval received in December from all participating agencies. Training will be scheduled for spring 2006 based on trainer’s availability. Logistical issues and additional funding sources have been identified and are being addressed by each of the three agencies.

• Six “No littering signs” were installed on 24^th West and 7^th South by the public works department;

• Expediter police patrol software project has been installed and is in use;

• Five applications were received for Animal Control Officer. Testing will begin in January;

• Fixed Asset Inventory was completed.

• City Ordinance Review was completed.

• Compilation of data has begun for 2005 annual police department report we hope to submit to Council in February;

• In the calendar month of December 2005, the police department generated 121 new cases, 26 of which were felony investigations, 37 misdemeanors, 2 traffic accidents, 8 DUI, 10 miscellaneous animal control, and 38 police assist cases. Approximately 59% of the police department’s enforcement activity this month was in response to reported criminal activity. The new cases generated in December 2005 represent the highest monthly activity on record for the police department. This figure is significantly higher when compared to the past 5 years’ average of 54 cases for the months of December.    

 

Administration.

• Prepared sewer collection fee recommendation for Council review;

• Prepared the city ordinance review for Council approval;

• Prepared ordinance adoption of all international building codes for Council approval;

• Initiated the dangerous building abatement process on fourteen separate properties;

• Continued to coordinate data for the water transmission line funding proposal to Greater Arizona Developmental Authority;

• Improved accounts receivable process for bi-monthly budget review by paying invoices within fourteen days and providing department heads with bi-monthly budget updates;

• Completed a draft recommendation for budget preparation;

• Completed an Arizona Department of Transportation audit w/ Public Works;

• Discussed options for strategic planning with various consultants;

• Prepared a city surplus property auction list;

• Assisted Northland Pioneer College with personnel processes;

• Conducted negotiations concerning the Grand Prix agreement;

• Certified all administrative staff in Cardio Pulmonary Resuscitation;

• Assisted Senior Citizen Center with various needs;

• Abated one mobile home with owners consent;

• Coordinated with Department of Corrections concerning an inmate injury;

• Facilitated numerous building applications, inquiries and concerns;

• Assisted Economic Development for Apache County with various concerns;

• Coordinated various Community Development Block Grant concerns;

• Hosted Apache County Youth Council;

• Prepared the Local Government Investment Pool settlement offer for Council approval;

 

Fire/EMS.

• S.J.F.D. responded to 51 calls in December (483 total for calendar 2005);

• E.M.S. responded to 55 calls in December (717 total for calendar 2005);

• Instructed a C.P.R. and basic First Aid course to the Apache County Sheriff Department;

Personnel issues:

Public Works.

·        Dana Waite is recovering from surgery on his hand;

·        Attended one C.P.R. class in December.  Only the water department remains to be certified in C.P.R;

 

Parks and Recreation.

            None

 

Police.

• Sgt. Donny Jones completed his 6^th year as Sergeant for the police department.

• Animal Control Officer James Baxter left the police department to accept a position with the AZ Department of Corrections. A.C.O. Baxter was scheduled to remain at the police department until mid-January, however, due to family reasons he left early;

• No formal training was conducted in December;

 

Administration.

            None

 

Fire/EMS.

• Raven DeHart resigned from fire and EMS, as she has relocated to another community;

• Megan Kennedy resigned from fire and EMS, as she has relocated to another community;

 

Notable issues/events:

Public Works.

            None

 

Parks and Recreation.

• Hosted the annual Christmas dinner for City Council and staff;

 

Police.

• For the second time this year the police department tied a record high 8 DUI arrests in a month as a result of a concentrated effort on DUI enforcement. The police department has averaged a little over 2 DUI arrests per month over the past year.

• For the 8^th year in a row, the police department participated in the annual Toys for Kids program. Toys were collected and purchased, packaged, and delivered to over 50 families in St. Johns by the police department staff and families, with the assistance of the Chamber of Commerce, St. Johns EMS, Councilman Delos Bond and family, and former Councilman Jake Romero. This years’ great success was due to the countless donations received throughout the year and through the efforts of the many volunteers who continue to sacrifice time with their families to see that all children in St. Johns have a good holiday.

Fire/EMS.

·        E.M.S. responded to 717 total calls in calendar year 2005, a new record for calls;

• The Firefighter I & II Class was completed;

• Hosted and conducted a training for Community Emergency Response Team;

 

Administration.

• City Manager Duthie participated in the U.S. Constitutional Commemoration  Committee, a state appointment;

 

30 day goals:

Public Works.

·        Finish putting down dust control on gravel roads.

·        Install water line on 24^th West.

·        Continue patching streets.

·        Remove Christmas lights and city decorations.

·        Continue cleaning sewer mains.

·        Receive and review bids for 13^th West wastewater lift station equipment.

 

Parks and Recreation.

• Assist Public Works with various projects;

• Coordinate with a new structural engineer for fair building demolition;

• Develop recommendation for equestrian building replacement;

• Identify city irrigation shares and develop use plan;

 

Police.

• Complete the police department annual report.

• Fill the vacant animal control officer position.

 

Administration.

• Finalize the Grand Prix agreement;

• Prepare sewer fee public hearing;

• Initiate public postings of several dangerous buildings, as required in the  abatement process;

• Coordinate water transmission line funding application for Council approval (consultant delays have hindered this completion);

• Implement budget preparation process;

• Complete hazard mitigation plans with consultant;

• Complete the U.S. Environmental Protection Agency application to receive the $500,000 appropriation awarded by Congressman Renzi in November 2004;

 

Fire/EMS.

• Conduct 2 training sessions;

• Certify remaining city employees in C.P.R.;

• Develop plan for out of city limit responses by fire department;

 

 

 

MONTHLY REPORT

                   

2003	2004	2005	2006
	January	January	January
	February	February
	March	March
	April	April
May	May	May
June	June	June
July	July	July
August	August	August
September	September	September
October	October	October
November	November	November
December	December	December